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\input{../preamble/preamble}
\newcommand \meetingtype {Board Meeting}
\newcommand \meetingdate {Mars 25, 2015}
\newcommand \lastmeetingdate {February 23}
\newcommand \meetingplace {Språkbanken, Gothenburg}
\rhead{\footnotesize \meetingdate}
\begin{document}
\selectlanguage{english}
\section*{Minutes, \meetingtype \\ \meetingdate}
\newlength\tempOne%
\settowidth\tempOne{Time and place:\quad}%
\newlength\tempTwo%
\setlength\tempTwo{\linewidth}%
\addtolength{\tempTwo}{-\tempOne}%
\parbox[t]{\tempOne}{%
Time and place:
}%
\parbox[t]{\tempTwo}{\meetingdate, \meetingplace}\mypar
\parbox[t]{\tempOne}{%
Attendants:
}%
\parbox[t]{\tempTwo}{\mbox{}\vspace{-2\baselineskip}\vspace{2pt}%
\begin{multicols}{3}%
Gustav Eek\\
Lorena Llozhi \\
Guilhem Moulin\\
Lola Möller\\
Leif-Jöran Olsson\\
Stian Rødven Eide\\
Albin Söderqvist
\end{multicols}%
}
\newcommand \meetingchairman {Stian Rødven Eide}
\newcommand \meetingsecretary {Gustav Eek}
\newcommand \approval {Leif-Jöran Olsson}
\begin{enumerate}
\item The meeting was opened.
\item \meetingchairman\ was elected meeting chairman, \meetingsecretary\ meeting secretary, and \approval\ approval.
\item The agenda was confirmed with a few changes.
\item Constitution of the board
\begin{itemize}
\item Leif-Jöran was elected treasurer.
\item Gustav was elected secretary.
\item No changes are needed regarding who can sign for the
association (\textit{firmatecknare}).
\item It was reported that Stian was elected chairman for the
association at the yearly meeting.
\end{itemize}
\item Administrators
\begin{itemize}
\item Delphine Szymczak was elected administrator. The
administrators thereby are (a) Gustav Eek, (b) Guilhem Moulin, (c)
Leif-Jöran Olsson, and (d) Delphine Szymczak.
\item Administrators should be on the board email list.
\item More administrators are not directly needed. A condensed team
is preferred. With that said, there are still many technical and
technically related tasks, e.g. documentation, that members should
be encouraged to take part in.
\end{itemize}
\item Going through board meetings minutes from \lastmeetingdate\ was
postponed.
\item The yearly meeting minutes were gone through.
\begin{itemize}
\item Note that the board is obligated to elect a nomination
committee. The board members should prepare for a brainstorming
session next board meeting. Every member should bring ten name
suggestions. Thoughts should also be put into suggestions to
instructions to the nomination committee.
\item The boards interpretation regarding budget is starting from
the budget from 2013, which was reused for 2014. The 2015 yearly
meeting decided that the budget should be positive. That is
fulfilled through an increase of expected income with
$2\,000\,\sec$ (70 members instead of 60).
\newlength{\thisskip}%
\setlength{\thisskip}{-\textwidth}%
\addtolength{\thisskip}{\linewidth}%
\mbox{}\hspace{\thisskip}\hspace{0em}%
\parbox{\textwidth}{\centering%
\begin{tabular}{c}
Intäkter \\[.5\baselineskip]
\begin{tabular}{l r l}
\hline
Övrigt & 1\,000 \\
Medlemsavg. ($70\times200$) & 14\,000 \\
\hline
& $\approx 15\,000$ & \sek
\end{tabular} \\ \mbox{} \\
Utgifter \\[.5\baselineskip]
\begin{tabular}{l r l}
\hline
\vps:er ($4\times (1950 + 450)$) & 9\,600 \\
Certifikat & 1\,000 \\
Fika och fest &1\,000 \\
Övrigt & 1\,400 \\
\hline
& $\approx 13\,000$ & \sek
\end{tabular}
\end{tabular}
}\mypar
\item Gustav will add a budget item to the yearly meeting agenda
template.
\end{itemize}
\item Reports
\begin{enumerate}
\item Economy. There is a trend of more payments around the yearly
meeting. However we expect yet higher frequency.
\item System
\begin{itemize}
\item The \ssh\ server crashed on \mistral. The cause is unknown
but can be related with the Xen virtualisation environment. This
was reported also on the previous meeting.
\item The ports 1902 and 1903 are open to \benjamin. Migration of
transport protocol is thus prepared, but it is not done.
\item Outgoing emails were hindered during parts of March 24 from
Fripost. The reason was that after reboot a disk on \giraff\ was
mounted read only.
\item Regarding levels of monitoring
\begin{enumerate}
\item Now Fripost have pre greeting moniotoring, which checks \smtp-login.
\item Next level is post greeting monitoring, which checks that
emails are received by the \smtp-server. Maybe Pingdom has
post greeting \smtp\ monitoring support.
\item After that, the next level is to launch a script that
periodically sends and checks the full email cycle. Guilhem
have written this script. It is not deployed.
\end{enumerate}
\item Since last meeting, the preparation of the
\vps\ installation is through step ii and iii. The steps are (i)
get the machine into the data centre, (ii) provide power supply
redundancy, and (iii) installation of Leif-Jöran's Gbps
switches.
\end{itemize}
\item Other reports
\begin{itemize}
\item Lola reported on investigations she made regarding the usage
of Google services in schools. Apparently Simrishamns kommun and
Datainspektionen have investigated and agreed with Google on
terms and conditions for schools to use Google services. Our
interpretation is that the road is clear for schools in general
for to use these services. Göteborgs kommun once created
``Hjärnkontoret'', a file sharing and collaboration service. The
service is bypassed by many teachers and students, who instead
use Google Drive.
\item Things that can be done regarding this are
\begin{enumerate}
\item Campaigns
\item Visiting the municipality office
\item Meet with the developers of Hjärnkontoret regarding
functionality demands and specifications
\item A name is needed for the campaign
\item For example, our concerns can be bought up for
Framtidsveckan.
\end{enumerate}
\end{itemize}
\end{enumerate}
\item Activity days and other activities
\begin{enumerate}
\item The yearly meeting activity day had the purpose to sync up
between members on priorities when it comes to suggestions to
enhance Fripost's technical solutions. The goal was to come up
with a priority order. Discussions were good and a priority order
was developed. Many opinions were raised. There is more
information on the wiki. We concluded that priorities matches well
with the association's plan for operation.
\item Coming activities
\begin{itemize}
\item The Document Freedom Day happens the day of the meeting,
March 25. Albin prepared a translation of a pamphlet. When the
translation is finished it will be very useful for future
Document Freedom Days and other information possibilities.
\item Rut Blomqvist has helped out to invite Fripost to
\jak-banken for a lecture on electronical communication,
freedom, and security. Probably this will happen at Café Planet
during the fall. The discussion will be kept fluid.
\end{itemize}
\end{enumerate}
\item The to do list was postponed
\item No other issues
\item Upcoming meetings are
\begin{itemize}
\item Work meeting April 13 at 18:00--19:30 at Språkbanken
\item Board meeting April 28 at 18:00--19:30 at Språkbanken
\end{itemize}
\item The meeting was closed.
\end{enumerate}
\parbox{\linewidth}{
\signatureline{\meetingsecretary, meeting secretary}
\hfill
\signatureline{\approval, approval}
}
\end{document}
|
