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authorGustav Eek <gustav@fripost.org>2015-04-18 17:38:07 +0200
committerGustav Eek <gustav@fripost.org>2015-04-19 20:12:30 +0200
commit98ff5d009e654404119aba27f5394a0953d2397b (patch)
treed8599495be93f696f92b8dcfab4e096f119d40ae /2015/2015-03-25-board.tex
parente32780bc0560027e1e48f9b84c43f3be12a1c037 (diff)
Board meeting minutes from March 25 written
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+\input{../preamble/preamble}
+\newcommand \meetingtype {Board Meeting}
+\newcommand \meetingdate {Mars 25, 2015}
+\newcommand \lastmeetingdate {February 23}
+\newcommand \meetingplace {Språkbanken, Gothenburg}
+\rhead{\footnotesize \meetingdate}
+
+\begin{document}
+\selectlanguage{english}
+\section*{Minutes, \meetingtype \\ \meetingdate}
+
+\newlength\tempOne%
+\settowidth\tempOne{Time and place:\quad}%
+\newlength\tempTwo%
+\setlength\tempTwo{\linewidth}%
+\addtolength{\tempTwo}{-\tempOne}%
+
+\parbox[t]{\tempOne}{%
+ Time and place:
+}%
+\parbox[t]{\tempTwo}{\meetingdate, \meetingplace}\mypar
+
+\parbox[t]{\tempOne}{%
+ Attendants:
+}%
+\parbox[t]{\tempTwo}{\mbox{}\vspace{-2\baselineskip}\vspace{2pt}%
+ \begin{multicols}{3}%
+ Gustav Eek\\
+ Lorena Llozhi \\
+ Guilhem Moulin\\
+ Lola Möller\\
+ Leif-Jöran Olsson\\
+ Stian Rødven Eide\\
+ Albin Söderqvist
+ \end{multicols}%
+}
+\newcommand \meetingchairman {Stian Rødven Eide}
+\newcommand \meetingsecretary {Gustav Eek}
+\newcommand \approval {Leif-Jöran Olsson}
+
+\begin{enumerate}
+\item The meeting was opened.
+\item \meetingchairman\ was elected meeting chairman, \meetingsecretary\ meeting secretary, and \approval\ approval.
+\item The agenda was confirmed with a few changes.
+\item Constitution of the board
+ \begin{itemize}
+ \item Leif-Jöran was elected treasurer.
+ \item Gustav was elected secretary.
+ \item No changes are needed regarding who can sign for the
+ association (\textit{firmatecknare}).
+ \item It was reported that Stian was elected chairman for the
+ association at the yearly meeting.
+ \end{itemize}
+\item Administrators
+ \begin{itemize}
+ \item Delphine Szymczak was elected administrator. The
+ administrators thereby are (a) Gustav Eek, (b) Guilhem Moulin, (c)
+ Leif-Jöran Olsson, and (d) Delphine Szymczak.
+ \item Administrators should be on the board email list.
+ \item More administrators are not directly needed. A condensed team
+ is preferred. With that said, there are still many technical and
+ technically related tasks, e.g. documentation, that members should
+ be encouraged to take part in.
+ \end{itemize}
+\item Going through board meetings minutes from \lastmeetingdate\ was
+ postponed.
+\item The yearly meeting minutes were gone through.
+ \begin{itemize}
+ \item Note that the board is obligated to elect a nomination
+ committee. The board members should prepare for a brainstorming
+ session next board meeting. Every member should bring ten name
+ suggestions. Thoughts should also be put into suggestions to
+ instructions to the nomination committee.
+ \item The boards interpretation regarding budget is starting from
+ the budget from 2013, which was reused for 2014. The 2015 yearly
+ meeting decided that the budget should be positive. That is
+ fulfilled through an increase of expected income with
+ $2\,000\,\sec$ (70 members instead of 60).
+
+ \newlength{\thisskip}%
+ \setlength{\thisskip}{-\textwidth}%
+ \addtolength{\thisskip}{\linewidth}%
+ \mbox{}\hspace{\thisskip}\hspace{0em}%
+ \parbox{\textwidth}{\centering%
+ \begin{tabular}{c}
+ Intäkter \\[.5\baselineskip]
+ \begin{tabular}{l r l}
+ \hline
+ Övrigt & 1\,000 \\
+ Medlemsavg. ($70\times200$) & 14\,000 \\
+ \hline
+ & $\approx 15\,000$ & \sek
+ \end{tabular} \\ \mbox{} \\
+ Utgifter \\[.5\baselineskip]
+ \begin{tabular}{l r l}
+ \hline
+ \vps:er ($4\times (1950 + 450)$) & 9\,600 \\
+ Certifikat & 1\,000 \\
+ Fika och fest &1\,000 \\
+ Övrigt & 1\,400 \\
+ \hline
+ & $\approx 13\,000$ & \sek
+ \end{tabular}
+ \end{tabular}
+ }\mypar
+
+ \item Gustav will add a budget item to the yearly meeting agenda
+ template.
+ \end{itemize}
+
+\item Reports
+ \begin{enumerate}
+ \item Economy. There is a trend of more payments around the yearly
+ meeting. However we expect yet higher frequency.
+ \item System
+ \begin{itemize}
+ \item The \ssh\ server crashed on \mistral. The cause is unknown
+ but can be related with the Xen virtualisation environment. This
+ was reported also on the previous meeting.
+ \item The ports 1902 and 1903 are open to \benjamin. Migration of
+ transport protocol is thus prepared, but it is not done.
+ \item Outgoing emails were hindered during parts of March 24 from
+ Fripost. The reason was that after reboot a disk on \giraff\ was
+ mounted read only.
+ \item Regarding levels of monitoring
+ \begin{enumerate}
+ \item Now Fripost have pre greeting moniotoring, which checks \smtp-login.
+ \item Next level is post greeting monitoring, which checks that
+ emails are received by the \smtp-server. Maybe Pingdom has
+ post greeting \smtp\ monitoring support.
+ \item After that, the next level is to launch a script that
+ periodically sends and checks the full email cycle. Guilhem
+ have written this script. It is not deployed.
+ \end{enumerate}
+ \item Since last meeting, the preparation of the
+ \vps\ installation is through step ii and iii. The steps are (i)
+ get the machine into the data centre, (ii) provide power supply
+ redundancy, and (iii) installation of Leif-Jöran's Gbps
+ switches.
+ \end{itemize}
+ \item Other reports
+ \begin{itemize}
+ \item Lola reported on investigations she made regarding the usage
+ of Google services in schools. Apparently Simrishamns kommun and
+ Datainspektionen have investigated and agreed with Google on
+ terms and conditions for schools to use Google services. Our
+ interpretation is that the road is clear for schools in general
+ for to use these services. Göteborgs kommun once created
+ ``Hjärnkontoret'', a file sharing and collaboration service. The
+ service is bypassed by many teachers and students, who instead
+ use Google Drive.
+ \item Things that can be done regarding this are
+ \begin{enumerate}
+ \item Campaigns
+ \item Visiting the municipality office
+ \item Meet with the developers of Hjärnkontoret regarding
+ functionality demands and specifications
+ \item A name is needed for the campaign
+ \item For example, our concerns can be bought up for
+ Framtidsveckan.
+
+ \end{enumerate}
+ \end{itemize}
+ \end{enumerate}
+\item Activity days and other activities
+ \begin{enumerate}
+ \item The yearly meeting activity day had the purpose to sync up
+ between members on priorities when it comes to suggestions to
+ enhance Fripost's technical solutions. The goal was to come up
+ with a priority order. Discussions were good and a priority order
+ was developed. Many opinions were raised. There is more
+ information on the wiki. We concluded that priorities matches well
+ with the association's plan for operation.
+ \item Coming activities
+ \begin{itemize}
+ \item The Document Freedom Day happens the day of the meeting,
+ March 25. Albin prepared a translation of a pamphlet. When the
+ translation is finished it will be very useful for future
+ Document Freedom Days and other information possibilities.
+ \item Rut Blomqvist has helped out to invite Fripost to
+ \jak-banken for a lecture on electronical communication,
+ freedom, and security. Probably this will happen at Café Planet
+ during the fall. The discussion will be kept fluid.
+ \end{itemize}
+ \end{enumerate}
+\item The to do list was postponed
+\item No other issues
+\item Upcoming meetings are
+ \begin{itemize}
+ \item Work meeting April 13 at 18:00--19:30 at Språkbanken
+ \item Board meeting April 28 at 18:00--19:30 at Språkbanken
+ \end{itemize}
+\item The meeting was closed.
+\end{enumerate}
+
+\parbox{\linewidth}{
+ \signatureline{\meetingsecretary, meeting secretary}
+ \hfill
+ \signatureline{\approval, approval}
+}
+
+\end{document}