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diff --git a/2015/2015-03-25-board.tex b/2015/2015-03-25-board.tex new file mode 100644 index 0000000..fc58580 --- /dev/null +++ b/2015/2015-03-25-board.tex @@ -0,0 +1,202 @@ +\input{../preamble/preamble} +\newcommand \meetingtype {Board Meeting} +\newcommand \meetingdate {Mars 25, 2015} +\newcommand \lastmeetingdate {February 23} +\newcommand \meetingplace {Språkbanken, Gothenburg} +\rhead{\footnotesize \meetingdate} + +\begin{document} +\selectlanguage{english} +\section*{Minutes, \meetingtype \\ \meetingdate} + +\newlength\tempOne% +\settowidth\tempOne{Time and place:\quad}% +\newlength\tempTwo% +\setlength\tempTwo{\linewidth}% +\addtolength{\tempTwo}{-\tempOne}% + +\parbox[t]{\tempOne}{% + Time and place: +}% +\parbox[t]{\tempTwo}{\meetingdate, \meetingplace}\mypar + +\parbox[t]{\tempOne}{% + Attendants: +}% +\parbox[t]{\tempTwo}{\mbox{}\vspace{-2\baselineskip}\vspace{2pt}% + \begin{multicols}{3}% + Gustav Eek\\ + Lorena Llozhi \\ + Guilhem Moulin\\ + Lola Möller\\ + Leif-Jöran Olsson\\ + Stian Rødven Eide\\ + Albin Söderqvist + \end{multicols}% +} +\newcommand \meetingchairman {Stian Rødven Eide} +\newcommand \meetingsecretary {Gustav Eek} +\newcommand \approval {Leif-Jöran Olsson} + +\begin{enumerate} +\item The meeting was opened. +\item \meetingchairman\ was elected meeting chairman, \meetingsecretary\ meeting secretary, and \approval\ approval. +\item The agenda was confirmed with a few changes. +\item Constitution of the board + \begin{itemize} + \item Leif-Jöran was elected treasurer. + \item Gustav was elected secretary. + \item No changes are needed regarding who can sign for the + association (\textit{firmatecknare}). + \item It was reported that Stian was elected chairman for the + association at the yearly meeting. + \end{itemize} +\item Administrators + \begin{itemize} + \item Delphine Szymczak was elected administrator. The + administrators thereby are (a) Gustav Eek, (b) Guilhem Moulin, (c) + Leif-Jöran Olsson, and (d) Delphine Szymczak. + \item Administrators should be on the board email list. + \item More administrators are not directly needed. A condensed team + is preferred. With that said, there are still many technical and + technically related tasks, e.g. documentation, that members should + be encouraged to take part in. + \end{itemize} +\item Going through board meetings minutes from \lastmeetingdate\ was + postponed. +\item The yearly meeting minutes were gone through. + \begin{itemize} + \item Note that the board is obligated to elect a nomination + committee. The board members should prepare for a brainstorming + session next board meeting. Every member should bring ten name + suggestions. Thoughts should also be put into suggestions to + instructions to the nomination committee. + \item The boards interpretation regarding budget is starting from + the budget from 2013, which was reused for 2014. The 2015 yearly + meeting decided that the budget should be positive. That is + fulfilled through an increase of expected income with + $2\,000\,\sec$ (70 members instead of 60). + + \newlength{\thisskip}% + \setlength{\thisskip}{-\textwidth}% + \addtolength{\thisskip}{\linewidth}% + \mbox{}\hspace{\thisskip}\hspace{0em}% + \parbox{\textwidth}{\centering% + \begin{tabular}{c} + Intäkter \\[.5\baselineskip] + \begin{tabular}{l r l} + \hline + Övrigt & 1\,000 \\ + Medlemsavg. ($70\times200$) & 14\,000 \\ + \hline + & $\approx 15\,000$ & \sek + \end{tabular} \\ \mbox{} \\ + Utgifter \\[.5\baselineskip] + \begin{tabular}{l r l} + \hline + \vps:er ($4\times (1950 + 450)$) & 9\,600 \\ + Certifikat & 1\,000 \\ + Fika och fest &1\,000 \\ + Övrigt & 1\,400 \\ + \hline + & $\approx 13\,000$ & \sek + \end{tabular} + \end{tabular} + }\mypar + + \item Gustav will add a budget item to the yearly meeting agenda + template. + \end{itemize} + +\item Reports + \begin{enumerate} + \item Economy. There is a trend of more payments around the yearly + meeting. However we expect yet higher frequency. + \item System + \begin{itemize} + \item The \ssh\ server crashed on \mistral. The cause is unknown + but can be related with the Xen virtualisation environment. This + was reported also on the previous meeting. + \item The ports 1902 and 1903 are open to \benjamin. Migration of + transport protocol is thus prepared, but it is not done. + \item Outgoing emails were hindered during parts of March 24 from + Fripost. The reason was that after reboot a disk on \giraff\ was + mounted read only. + \item Regarding levels of monitoring + \begin{enumerate} + \item Now Fripost have pre greeting moniotoring, which checks \smtp-login. + \item Next level is post greeting monitoring, which checks that + emails are received by the \smtp-server. Maybe Pingdom has + post greeting \smtp\ monitoring support. + \item After that, the next level is to launch a script that + periodically sends and checks the full email cycle. Guilhem + have written this script. It is not deployed. + \end{enumerate} + \item Since last meeting, the preparation of the + \vps\ installation is through step ii and iii. The steps are (i) + get the machine into the data centre, (ii) provide power supply + redundancy, and (iii) installation of Leif-Jöran's Gbps + switches. + \end{itemize} + \item Other reports + \begin{itemize} + \item Lola reported on investigations she made regarding the usage + of Google services in schools. Apparently Simrishamns kommun and + Datainspektionen have investigated and agreed with Google on + terms and conditions for schools to use Google services. Our + interpretation is that the road is clear for schools in general + for to use these services. Göteborgs kommun once created + ``Hjärnkontoret'', a file sharing and collaboration service. The + service is bypassed by many teachers and students, who instead + use Google Drive. + \item Things that can be done regarding this are + \begin{enumerate} + \item Campaigns + \item Visiting the municipality office + \item Meet with the developers of Hjärnkontoret regarding + functionality demands and specifications + \item A name is needed for the campaign + \item For example, our concerns can be bought up for + Framtidsveckan. + + \end{enumerate} + \end{itemize} + \end{enumerate} +\item Activity days and other activities + \begin{enumerate} + \item The yearly meeting activity day had the purpose to sync up + between members on priorities when it comes to suggestions to + enhance Fripost's technical solutions. The goal was to come up + with a priority order. Discussions were good and a priority order + was developed. Many opinions were raised. There is more + information on the wiki. We concluded that priorities matches well + with the association's plan for operation. + \item Coming activities + \begin{itemize} + \item The Document Freedom Day happens the day of the meeting, + March 25. Albin prepared a translation of a pamphlet. When the + translation is finished it will be very useful for future + Document Freedom Days and other information possibilities. + \item Rut Blomqvist has helped out to invite Fripost to + \jak-banken for a lecture on electronical communication, + freedom, and security. Probably this will happen at Café Planet + during the fall. The discussion will be kept fluid. + \end{itemize} + \end{enumerate} +\item The to do list was postponed +\item No other issues +\item Upcoming meetings are + \begin{itemize} + \item Work meeting April 13 at 18:00--19:30 at Språkbanken + \item Board meeting April 28 at 18:00--19:30 at Språkbanken + \end{itemize} +\item The meeting was closed. +\end{enumerate} + +\parbox{\linewidth}{ + \signatureline{\meetingsecretary, meeting secretary} + \hfill + \signatureline{\approval, approval} +} + +\end{document} |