Board meeting minutes from March 25 written

1 files changed, 202 insertions, 0 deletions

diff --git a/2015/2015-03-25-board.tex b/2015/2015-03-25-board.tex
new file mode 100644
index 0000000..fc58580
--- /dev/null
+++ b/2015/2015-03-25-board.tex
@@ -0,0 +1,202 @@
+\input{../preamble/preamble}
+\newcommand \meetingtype {Board Meeting}
+\newcommand \meetingdate {Mars 25, 2015}
+\newcommand \lastmeetingdate {February 23}
+\newcommand \meetingplace {Språkbanken, Gothenburg}
+\rhead{\footnotesize \meetingdate}
+
+\begin{document}
+\selectlanguage{english}
+\section*{Minutes, \meetingtype \\ \meetingdate}
+
+\newlength\tempOne%
+\settowidth\tempOne{Time and place:\quad}%
+\newlength\tempTwo%
+\setlength\tempTwo{\linewidth}%
+\addtolength{\tempTwo}{-\tempOne}%
+
+\parbox[t]{\tempOne}{%
+  Time and place:
+}%
+\parbox[t]{\tempTwo}{\meetingdate, \meetingplace}\mypar
+
+\parbox[t]{\tempOne}{%
+  Attendants:
+}%
+\parbox[t]{\tempTwo}{\mbox{}\vspace{-2\baselineskip}\vspace{2pt}%
+  \begin{multicols}{3}%
+    Gustav Eek\\
+    Lorena Llozhi \\
+    Guilhem Moulin\\
+    Lola Möller\\
+    Leif-Jöran Olsson\\
+    Stian Rødven Eide\\
+    Albin Söderqvist
+  \end{multicols}%
+}
+\newcommand \meetingchairman {Stian Rødven Eide}
+\newcommand \meetingsecretary {Gustav Eek}
+\newcommand \approval {Leif-Jöran Olsson}
+
+\begin{enumerate}
+\item The meeting was opened.
+\item \meetingchairman\ was elected meeting chairman, \meetingsecretary\ meeting secretary, and \approval\ approval.
+\item The agenda was confirmed with a few changes.
+\item Constitution of the board
+  \begin{itemize}
+  \item Leif-Jöran was elected treasurer.
+  \item Gustav was elected secretary.
+  \item No changes are needed regarding who can sign for the
+    association (\textit{firmatecknare}).
+  \item It was reported that Stian was elected chairman for the
+    association at the yearly meeting.
+  \end{itemize}
+\item Administrators
+  \begin{itemize}
+  \item Delphine Szymczak was elected administrator. The
+    administrators thereby are (a) Gustav Eek, (b) Guilhem Moulin, (c)
+    Leif-Jöran Olsson, and (d) Delphine Szymczak.
+  \item Administrators should be on the board email list.
+  \item More administrators are not directly needed. A condensed team
+    is preferred. With that said, there are still many technical and
+    technically related tasks, e.g. documentation, that members should
+    be encouraged to take part in.
+  \end{itemize}
+\item Going through board meetings minutes from \lastmeetingdate\ was
+  postponed.
+\item The yearly meeting minutes were gone through.
+  \begin{itemize}
+  \item Note that the board is obligated to elect a nomination
+    committee. The board members should prepare for a brainstorming
+    session next board meeting. Every member should bring ten name
+    suggestions. Thoughts should also be put into suggestions to
+    instructions to the nomination committee.
+  \item The boards interpretation regarding budget is starting from
+    the budget from 2013, which was reused for 2014. The 2015 yearly
+    meeting decided that the budget should be positive. That is
+    fulfilled through an increase of expected income with
+    $2\,000\,\sec$ (70 members instead of 60).
+
+    \newlength{\thisskip}%
+    \setlength{\thisskip}{-\textwidth}%
+    \addtolength{\thisskip}{\linewidth}%
+    \mbox{}\hspace{\thisskip}\hspace{0em}%
+    \parbox{\textwidth}{\centering%
+      \begin{tabular}{c}
+        Intäkter \\[.5\baselineskip]
+        \begin{tabular}{l r l}
+          \hline
+          Övrigt & 1\,000 \\
+          Medlemsavg. ($70\times200$) & 14\,000  \\
+          \hline
+          & $\approx 15\,000$ & \sek
+        \end{tabular} \\ \mbox{} \\
+        Utgifter  \\[.5\baselineskip]
+        \begin{tabular}{l r l}
+          \hline
+          \vps:er ($4\times (1950 + 450)$) & 9\,600 \\
+          Certifikat & 1\,000 \\
+          Fika och fest &1\,000 \\
+          Övrigt & 1\,400 \\
+          \hline
+          & $\approx 13\,000$  & \sek
+        \end{tabular}
+      \end{tabular}
+    }\mypar
+
+  \item Gustav will add a budget item to the yearly meeting agenda
+    template.
+  \end{itemize}
+
+\item Reports
+  \begin{enumerate}
+  \item Economy. There is a trend of more payments around the yearly
+    meeting. However we expect yet higher frequency.
+  \item System
+    \begin{itemize}
+    \item The \ssh\ server crashed on \mistral. The cause is unknown
+      but can be related with the Xen virtualisation environment. This
+      was reported also on the previous meeting.
+    \item The ports 1902 and 1903 are open to \benjamin. Migration of
+      transport protocol is thus prepared, but it is not done.
+    \item Outgoing emails were hindered during parts of March 24 from
+      Fripost. The reason was that after reboot a disk on \giraff\ was
+      mounted read only.
+    \item Regarding levels of monitoring
+      \begin{enumerate}
+      \item Now Fripost have pre greeting moniotoring, which checks \smtp-login.
+      \item Next level is post greeting monitoring, which checks that
+        emails are received by the \smtp-server. Maybe Pingdom has
+        post greeting \smtp\ monitoring support.
+      \item After that, the next level is to launch a script that
+        periodically sends and checks the full email cycle. Guilhem
+        have written this script. It is not deployed.
+      \end{enumerate}
+    \item Since last meeting, the preparation of the
+      \vps\ installation is through step ii and iii. The steps are (i)
+      get the machine into the data centre, (ii) provide power supply
+      redundancy, and (iii) installation of Leif-Jöran's Gbps
+      switches.
+    \end{itemize}
+  \item Other reports
+    \begin{itemize}
+    \item Lola reported on investigations she made regarding the usage
+      of Google services in schools. Apparently Simrishamns kommun and
+      Datainspektionen have investigated and agreed with Google on
+      terms and conditions for schools to use Google services. Our
+      interpretation is that the road is clear for schools in general
+      for to use these services. Göteborgs kommun once created
+      ``Hjärnkontoret'', a file sharing and collaboration service. The
+      service is bypassed by many teachers and students, who instead
+      use Google Drive.
+    \item Things that can be done regarding this are
+      \begin{enumerate}
+      \item Campaigns
+      \item Visiting the municipality office
+      \item Meet with the developers of Hjärnkontoret regarding
+        functionality demands and specifications
+      \item A name is needed for the campaign
+      \item For example, our concerns can be bought up for
+        Framtidsveckan.
+
+      \end{enumerate}
+    \end{itemize}
+  \end{enumerate}
+\item Activity days and other activities
+  \begin{enumerate}
+  \item The yearly meeting activity day had the purpose to sync up
+    between members on priorities when it comes to suggestions to
+    enhance Fripost's technical solutions. The goal was to come up
+    with a priority order. Discussions were good and a priority order
+    was developed. Many opinions were raised. There is more
+    information on the wiki. We concluded that priorities matches well
+    with the association's plan for operation.
+  \item Coming activities
+    \begin{itemize}
+    \item The Document Freedom Day happens the day of the meeting,
+      March 25. Albin prepared a translation of a pamphlet. When the
+      translation is finished it will be very useful for future
+      Document Freedom Days and other information possibilities.
+    \item Rut Blomqvist has helped out to invite Fripost to
+      \jak-banken for a lecture on electronical communication,
+      freedom, and security. Probably this will happen at Café Planet
+      during the fall. The discussion will be kept fluid.
+    \end{itemize}
+  \end{enumerate}
+\item The to do list was postponed
+\item No other issues
+\item Upcoming meetings are
+  \begin{itemize}
+  \item Work meeting April 13 at 18:00--19:30 at Språkbanken
+  \item Board meeting April 28 at 18:00--19:30 at Språkbanken
+  \end{itemize}
+\item The meeting was closed.
+\end{enumerate}
+
+\parbox{\linewidth}{
+  \signatureline{\meetingsecretary, meeting secretary}
+  \hfill
+  \signatureline{\approval, approval}
+}
+
+\end{document}